To buy an event insurance policy, read and follow ALL the instructions as requested.
The event "Insurance Policy" must be acquired a week before the hall rental/event date. Must include Host Liquor and Two Consecutive Days starting the event date and the location of your rented venue. Input the total amount of guests based on your venue capacity.
The event "Insurance Policy" must be acquired a week before the hall rental/event date. Must include Host Liquor and Two Consecutive Days starting the event date and the location of your rented venue. Input the total amount of guests based on your venue capacity.
USE THE TEMPLATE BELOW TO BUY THE INSURANCE POLICY
Silver Star Events does not endorse nor is responsible for insurance services acquired by the "Client" using third party services.
The "Client" is NOT INCLUDED in the event insurance policy coverage.
For any questions related to the insurance policy coverage, terms and conditions as well as the "Client's" personal injury and or general damage coverage, contact the insurance provider during weekdays. For all Event Liability coverage questions, changes and policy information and insurance services contact The Event Helper, Inc. Monday to Friday 7am - 5pm at (855) 493-8368
For any questions related to the insurance policy coverage, terms and conditions as well as the "Client's" personal injury and or general damage coverage, contact the insurance provider during weekdays. For all Event Liability coverage questions, changes and policy information and insurance services contact The Event Helper, Inc. Monday to Friday 7am - 5pm at (855) 493-8368
Note: The "Client" is responsible for acquiring General and Personal Liability coverage as needed.
Hall Rental Agreement | Service Contract Terms and Conditions
- The Contract: The person named in this contract referred to as the “Client” agrees to utilize the services of Silver Star Events, referred to as the “Agent” to contract on behalf of the Client the rental of a banquet hall and or vendor services described in this contract. The Agent will book the requested services mentioned in this contract in the best of his ability and as described. The Client also acknowledges not to hold the Agent responsible or liable for the hall rental services, sub-contracted vendor's undelivered items, vendor's non-rendered services or any part thereof.
- Hall Access, Kitchen Use, Vendors and Music: The Agent on behalf of the hall management, reserves the right to refuse hall access and or provide contracted services to the Client, guest, persons, or vendors and to request to vendors proof on insurance and or restrict items to be setup and operated based on safety, risk assessment, etc. without exceptions. The Client is solely responsible for maintaining and enforcing a safe and professional attitude and environment, abiding, and enforcing all hall rules and regulations on all guests and vendors. Ensure the music volume must not exceed city code standards. All event activities must stop 30 to 45 minutes before the contract ending time; otherwise, an automatic $100.00 late fee will apply. Audio equipment must be setup on stage and vendor items in assigned areas only. All vendor items must be installed and removed in a secured and safe manner. The Client must vacate the hall by the expiration time with no exceptions. The Client is responsible for table and chairs setup, breakdown and storage as well as cleaning during event on self service contracts.
- Hall Decoration Restrictions: No use of staining liquid, powder ornaments, or glitter. No lighted candles or pyrotechnics. No staples, nails, glue, or tape allowed on chairs, tables, linens, curtains, walls, or floors. All vendors must provide self-contained structures and bring all items required for such vendor services. All Client's, guest, and vendor items must be removed from the hall by the end of the contract otherwise the Agent's staff will disposed away items at discretion. Flowers arrangements and centerpieces, etc., must be ready for setup, therefore no built, gluing, cut over on floors, tables, or over any other hall surfaces or items, with no exceptions.
- Food: The Client/vendors must properly use and clean the kitchen for serving only (No cooking). Food service in assigned areas and dining room only.
- Alcoholic Beverages: The Client, at his own expense, may hire a legal age bartender to serve beverages such as beer, wine, and or liquor inside the premises in assigned areas only. Without any exceptions, the bartender and any designated staff will be the only persons responsible for properly dispensing beer, wine or liquor during the event. The Client declares to be the sole person responsible for complying and assisting bar-tending staff to comply with all federal, state, and local statutes, rules, regulations, and ordinances, including but not limited to all licensing requirements of the State of California Alcoholic Beverage Control Board. No alcoholic beverages should be served to anyone under 21 years of age or without any current legal type of photo identification displaying the person date of birth. Any violation on beverages such as beer, wine or liquor will require the immediate suspension of such service. In such case, the Agent will secure all alcoholic beverages until the Client is able to remove such beverages from the hall premises. Suppose for any reason; the Client refuses to take the proper action needed by the Agent or hall staff; in such case, the Agent or hall staff will terminate the remainder of the Client's event. If there's an event activity suspension, the Client, guest, and vendors will vacate the hall premises immediately at the Agent's and or hall staff discretion.
- Event Liability and Insurance: At the Client's own expense, personal injury and public general liability insurance should be obtained. Such insurance policy should include the Client's and all persons bodily injury and property damage while inside the hall and during the event, with a minimum coverage of One Million Dollars ($1,000,000.00). The Agent's management and staff, the Agent's contracted service providers, sub-contractors, and or hall administration shall not be in any way liable for the Client, guest, or any other persons or vendors for their personal and general liability, property damage, private property damage, or for any items or goods, Client's contracted services, hall facilities or any part thereof. The Client also agrees to hold the Agent's management, staff, and or the hall administration harmless from any future personal injury, property damage, financial loss claims on any other type of physical, personal, or private property damages no matter how caused; therefore, the Agent's management, staff and or Hall administration will be exempted of all types of legal and financial liabilities and or disputes at all times resulting from any kind of wrongful actions and or negligence on part of the Client, guest and or vendors.
- Acts of God & Government Mandates: The Agent and or hall administration will not be responsible or liable for all type of natural causes, power outage, flooding, fire, incidents, accidents, government mandates, or any other type of situations resulting in the partial or full cancellation of the Client's event date, location and or contracted services, no matter how caused. If during the event there's any impediment to continue, the contract will be considered completed, and the Client will be satisfied without the possibility to request a refund, credit, or compensation on all the contracted services, no exceptions.
- Security Deposit & Contract Payments: The Client will provide a refundable security deposit of $500.00 Cash Only on the day of event to guarantee the commitment and performance of the Client's contract obligations on the hall rental, contracted services, and or miscellaneous expenses. The Client will be charged a $175.00 cleaning fee if kitchen is not cleaned and trash is not properly disposed and or equipment is not properly stored as required. The Client must pay equal monthly payments and pay any final due balance of contract 30 days before the event date. All sales are final, no refunds, credit, or compensation on all the contracted services, no exceptions.
- Item Replacements: The Client will ensure the proper use of all hall facilities and fixtures. The Client also guarantees the payment of any lost, ripped, or broken building items, the repair or replacement of any vendor rented equipment and or the payment of any building major repair of damages. The Client must replace all damaged rented items, equipment, and or repair such damages within five business days after the event date. The Agent and or hall administration, may contact and hire a contractor and collect all contractor's fees plus add a $150.00 processing fee to the final contractor's bill. The Client also agrees to pay a $75.00 monthly late fee for any late or unpaid due balance on all damaged items or building property after the event date. The Client will be charged all monthly late fees plus any outstanding due money balance. In case of a need for a legal dispute, the Client accepts to arbitrate and resolve any legal dispute in the County of San Diego, California, and agrees to pay all lawful processing and litigation fees on behalf of the Agent and or hall administration. The initial money deposit and all subsequent payments for contracted services and or contract cancellations are non-refundable, with no exceptions.
- Event Date Change: If the Client requests to reschedule the event date, it must be written and dated in the remarks section of the contract. Such requests must be made five months before the event date; otherwise, a $500.00 penalty fee will apply. The Client must reschedule the event to a mutually agreeable hall available date or contracted service available date. All sales are final, no refunds, credit, or compensation on all the contracted services unable to reschedule to a new date, no exceptions.
- Contract Agreement: By signing this contract, the Client acknowledges that has carefully read, understood, and will abide by all the contract terms and conditions described above. The Client also agrees to abide by the hall terms and conditions and will maintain all event activities safe and legal. The Client assumes sole and full responsibility for any claims, loses, damages, liabilities, costs, expenses or obligations arising out of or resulting from the negligent or willful misconduct of the Client, guest, or the Client's contracted vendors, in the performance of services pursuant to this contract. This contract voids and replaces any previous agreements and or contracted or promised services done either, verbal or in writing. Any added rentals, services, changes and or amendments to this contract must be described in writing in the Remarks section of this contract with both parties’ signatures and dated to be valid.
Click to open/download the Hall Rental Agreement & Service Contract
PDF file. >>>>>> |
![]()
|
©2024 | Silver Star Events